Privacy Policy

Last updated: January 17, 2026

1. Introduction

Welcome to DroneFlightLog. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our drone flight logging service.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Email address, first name, last name, organisation (optional)
  • Flight Data: Flight logs, drone information, locations, dates, times, weather conditions
  • Uploaded Files: Drone flight log files you choose to upload

2.2 Automatically Collected Information

  • Usage Data: Pages visited, features used, time spent on the platform
  • Device Information: Browser type, operating system, IP address
  • Location Data: Approximate location based on IP address (if you choose to use automatic location features)

3. How We Use Your Information

We use your personal data for the following purposes:

  • To provide and maintain our drone flight logging service
  • To verify your identity and secure your account
  • To store and organize your flight logs and drone information
  • To automatically populate flight data (weather, location, date/time)
  • To send you important service updates and account notifications
  • To improve our service and develop new features
  • To comply with legal obligations and aviation regulations

4. Legal Basis for Processing (GDPR)

We process your personal data based on:

  • Consent: You have given explicit consent for processing your data
  • Contract: Processing is necessary to provide the service you've requested
  • Legal Obligation: We may need to retain flight logs to comply with aviation regulations
  • Legitimate Interest: To improve and secure our service

5. Data Sharing and Disclosure

We do not sell your personal data. We may share your information only in the following circumstances:

  • Service Providers: Third-party services that help us operate (e.g., hosting providers, email services)
  • Legal Requirements: When required by law or to respond to legal processes
  • Aviation Authorities: If required to comply with aviation safety regulations
  • With Your Consent: When you explicitly authorize us to share your data

6. Third-Party Services

We use the following third-party services:

  • OpenWeatherMap: To provide weather data for your flights
  • TB-Hosting: For website hosting and database services

These services have their own privacy policies governing their use of your information.

7. Data Retention

We retain your personal data for as long as:

  • Your account is active
  • Needed to provide you with our services
  • Required by law (aviation regulations may require flight log retention)

You can request deletion of your account and data at any time, subject to legal retention requirements.

8. Your Rights (GDPR)

Under GDPR, you have the following rights:

  • Right to Access: Request copies of your personal data
  • Right to Rectification: Request correction of inaccurate data
  • Right to Erasure: Request deletion of your data
  • Right to Restrict Processing: Request limitation of data processing
  • Right to Data Portability: Request transfer of your data
  • Right to Object: Object to certain types of processing
  • Right to Withdraw Consent: Withdraw consent at any time

To exercise these rights, contact us at info@droneflightlog.co.uk

9. Data Security

We implement appropriate technical and organizational measures to protect your data:

  • Password hashing using Argon2ID encryption
  • Secure database connections with PDO prepared statements
  • SSL/TLS encryption for data transmission
  • Regular security updates and monitoring
  • Limited employee access to personal data

10. Cookies and Tracking

We use essential cookies to:

  • Maintain your login session
  • Remember your preferences
  • Ensure security and prevent fraud

We do not use tracking cookies or third-party advertising cookies.

11. Children's Privacy

Our service is not intended for children under 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

12. International Data Transfers

Your data is stored on servers located in the European Union. If data is transferred outside the EU, we ensure appropriate safeguards are in place.

13. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any significant changes by email or through a notice on our website.

14. Contact Us

If you have questions about this privacy policy or wish to exercise your rights, contact us:

15. Supervisory Authority

You have the right to lodge a complaint with your local data protection authority if you believe we have not handled your data appropriately.

Questions? Contact us at info@droneflightlog.co.uk